How to complete a Passenger Locator Form – all the details needed for the travel document

Peak summer travel season is here and many holidaymakers have managed to book a break overseas following the easing of restrictions with more countries now on green and amber lists.

Travellers who have been double-vaccinated no longer need to quarantine on arrival in the UK, but everyone returning must complete a Passenger Locator Form (PLF).

An immigration officer can ask for evidence that a passenger has completed the form.

If the form is not completed before travelling without a reasonable excuse it is a criminal offence. It is also a criminal offence to knowingly or carelessly provide false or misleading information on a passenger locator form. In either case it can result in a fine or further sanctions.

What is a Passenger Locator Form? (PLF)

Everyone needs to fill in a UK passenger locator form (PLF) before arriving in the UK.

It should be done 48 hours before entering the country and is used for track and trace if anyone travelling in close proximity develops symptoms of Covid-19. This makes contact tracing easier, thereby helping to make sure that infected travellers get the help.

Information on the form will also be used to check on the progress of the traveller’s self-isolation. This helps ensure that contact between people is minimised, and the spread of the disease is slowed down or halted.

All arrivals must complete a PLF
All arrivals must complete a PLF

On arrival, passengers must show the form or a QR code supplied when it is completed.

Everyone on a booking aged 18 or above need to complete a UK passenger locator form in the 48 hours before a flight to the UK.

Anyone on a booking aged 17 and under can be included on the form if staying together at the same UK address. In Scotland, the same rules apply but for those aged 16 and over.

It takes around 30 minutes to complete but it is advisory to have all travel and testing information close at hand because it will be needed.

The form can be filled out online right here.

Completing the Passenger Locator Form

You’ll need:

  • your passport details or the travel document you’ll use when you arrive at the UK border
  • your travel details, including times and dates
  • the address where you will stay in the UK (if applicable)
  • booking reference numbers for any COVID-19 tests you must take after arriving in the UK
  • the invoice number for your quarantine hotel booking if you need one

If you’re arriving in England and using Test to Release, you’ll also need the name of the test provider you booked with.

You can include multiple journeys in your form if you’ll enter the UK more than once in a 48-hour period.

After you complete the form you will receive a QR code via email. You can print this out or show it on your phone as proof of completion.

Fines for breaking quarantine rules

If you break the international quarantine rules, you may face a penalty of up to £10,000.

If the staff carrying out the checks have reason to believe you may be breaching quarantine rules, they may refer your case to the police.

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If the police have reasonable grounds to believe that you have committed a criminal offence in breach of your duty to quarantine, they may issue you with a fine (fixed penalty notice). Fines start at £1,000 for a first offence and can increase up to £10,000 for repeat offences.

NHS Test and Trace will contact you daily to confirm you’re following quarantine rules.

In addition, you may be visited at home by someone carrying out quarantine checks on behalf of NHS Test and Trace.

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